Roles

Introduction

Roles define the user’s access to the system and what the user is allowed to see. The system distinguishes between several business, business administration and system roles.

The default system roles include the administrator, rulesadministrator, resources-manager, workflow-designer, log-viewer, starter, member, dashboard-admin, dashboard-manager and dashboard-user.

Creating new roles

The administrator can create additional system and business roles. Business roles can be assigned to users within a group and are used solely for informative purposes within custom workflows.

Attribute	Description

Attribute	Description
Create role	The 'Create Role' button will open a detailed view in order o create a new role for the system.
Name	The new role needs to be given a name.
System Resource Level	Via a drop-down, the desired roles need to be selected. This can either be a business role, a business administration role or a system role.
Save	The creation will take effect once the button 'Save' was clicked. Only custom roles can be deleted after creation.

Available roles

Role/Right	Description

Role/Right	Description
administrator	The role administrator grants access to the Administrations view, where the general properties and users/groups can be managed.
dashboard-user	Can log into the dashboard and change widget variables.
dashboard-manager	Same as dashboard-user and additionally is able to create new dashboards, change dashboard layouts, see the list of widgets, add widgets, delete widgets and change locked widget variables.
dashboard-admin	Has the same rights as the dashboard-manager and additionally can create console widgets, save new widgets, change widget variables and change existing widgets.
log-viewer	Can see the logs section in the administration in order to download logs.
member	The role member grants the user general access to the system. The role member is obligatory for every user.
resource-manager	This role allows users to access the resources section in the administration.
rulesadministrator	Enables administrators to create or change rules matrices in the administration view. Rules matrices can be used to map rules within a workflow (e.g. approval limits).
starter	The role starter enables users to technically start process instances. Additionally the user has to be in the starter groups of the specific workflows.
workflow-designer	The role workflow-designer enables the user to deploy and change workflows.
guest	This role is deprecated and was only used in the old TIM UI (roots).
processmanager	This role is deprecated and was only used in the old TIM UI (roots).
smartfrom-architect	This role is deprecated and was only used in the old TIM Form Suite (TSS).
smartfrom-designer	This role is deprecated and was only used in the old TIM Form Suite (TSS).
smartfrom-expert	This role is deprecated and was only used in the old TIM Form Suite (TSS).

Role team-manager

The role team-manager, which can only be given within a group to specific members, defines one or more users as 'team leader' for a given group. A team-manager has the ability to assign tasks. In contrast to the assignment-function of the workflow owner, the team-manager may not pass a task to any other group; rather, tasks may only be assigned to a user within the specific group.