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Introduction
The workflow design tool empowers designers with an overview of all workflows within the current tenant, enabling quick status checks and edits, while also serving as a comprehensive platform for managing workflows and associated features.
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To access Workflow Design, click on the pen icon on the left menu and select Workflow Design. This component replaces the deprecated Workflow Repository.
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You have now entered the new Workflow Design. If you have no workflows on your tenant, you are either able to can create a new workflow by pressing the New workflow button on the right top or by pressing the Browse files button on the bottom which has the same functionality.
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Clicking on Browse files or New workflow opens an OS file selection window, enabling the import of workflows as zip files, each containing at least one BPMN file and one SVG file.
When importing identical workflows, only the workflow version will be updated. This means that any imported workflows with identical content will not result in changes to the workflow itself, but will instead increment the version number.
Active workflows
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The Active workflows section displays a list of both startable workflows and drafted ones.
Table
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columns
Column name | Description |
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Name |
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Shows the name of the workflow. | |
Description |
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Describes the workflow, which can be modified in the workflow properties. | |
Status |
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Indicates whether a workflow is
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Last Modified |
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Displays the time of the last modification. |
The workflow name and last modification columns are sortable. By default, the table is sorted descending by last modification.
Action Buttons
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Button name | Description |
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Play Button |
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Clicking this button redirects the user to the process instance start page. | |
Triple Dot Button |
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Opens a context menu with the following options:
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Archive workflows
The Archived workflows section displays all archived workflows. These workflows are inoperable and need to be restored to continue working on them.
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Table columns
Column name | Description |
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Name | Shows the name of the workflow. |
Description |
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Describes the workflow, which can be modified in the workflow properties. | |
Archived |
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Displays the time of archiving. |
Action Buttons
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Button name | Description |
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Triple Dot Button | Opens a context menu with the following options:
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Workflow details
Clicking an active or archived workflow on the list opens the workflow details. The workflow details consist of the main navigation and the content area.
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Reference
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Attribute
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Main navigation
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Toolbar
The
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Content area
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The model viewer area displays the BPMN diagram in SVG format
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Main navigation
The main navigation of Workflow Design provides the following options to the designer:
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Reference | Attribute | Description | ||||||||||||||||||||||
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| Version Select | Allows the designer to quickly switch between the workflow version. Additionally contains the status of the version. | ||||||||||||||||||||||
| Import | Allows the designer to import process models ( | ||||||||||||||||||||||
| Export | Allows to export the workflow as | ||||||||||||||||||||||
| Publish/Copy button | Depending on the status of the workflow the button switches between the options.
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For active workflows, the details are shown and the designer can edit the process model and form. For archived workflows, these options are not available as archived workflows are read-only.
Clicking Workflow design in the breadcrumb returns the designer to the Workflow overview.