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Within a task, the user only sees the process-accompanying form and can upload documents.
They do not have their own task list.
The user cannot be assigned to a group, i.e. can only be addressed directly.
The user is authenticated with their own password (SSO possible).
The user is automatically deactivated after completing the last task within a certain period of time (3-30 days) and receives a new password after reactivation. The pool of users is therefore dynamic.
The user can only start processes via web form or e-mail, as they do not have full access to TIM.
With Temporary Task Users, external process participants can be included in workflows.
License
To use the Temporary Task Users a license is required that supports this new user type. Like for Standard Users, Temporary Task Users require available slots in the license.
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Should you decide to use Temporary Task Users, please contact our support via the |
Company licenses can use the feature without the need to update their license.
Managing Temporary Task Users
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The manual creation of Temporary Task Users is similar to the creation of Standard Users, but fewer options are available.
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Additionally, it is possible to change the type of an existing user, this works in both directions. |
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Keep in mind that Temporary Task Users do not have group memberships! Changing Standard Users to Temporary Task Users will result in the loss of their group memberships! |
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In the user details, we show the expiration time of the Temporary Task User. The expiration time is set to 3 days by default starting when the user completes their last assigned open task.
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